5 reasons your team device policy needs a revamp

HR isn’t just about people but what powers them.

As an HR lead, you think about your people, their performance, their wellbeing, and their experience from Day 1 to Day 1000.

But here’s what often goes unnoticed: their laptop is a huge part of that experience.

From onboarding to exit interviews, the device they use daily plays a bigger role than we give credit for. So if your device policy is outdated (or worse, undocumented), it could be working against everything you’re trying to build.

Let’s talk about why it’s time to give your device policy a proper refresh:

1. Onboarding is harder than it needs to be  

A great onboarding experience begins before Day 1. But without a reliable system for assigning and tracking laptops, things fall through the cracks. New hires show up without devices or with the wrong ones.

And that first impression? It lingers.

 2. Offboarding leaves your company exposed  

No HR professional wants to chase down ex-employees for company property, but it happens more often than you think. Without a structured device policy, recovering laptops, chargers, and data becomes a messy game of follow-up emails and awkward phone calls. Worse, your sensitive company info could still be sitting on an unreturned laptop.

3. No clear ownership = blurred accountability  

Who’s responsible for damages? What happens if a device goes missing? Without clearly defined and communicated policies, it’s hard to hold anyone accountable, which leads to blame-shifting, friction, and avoidable conflict.

A good device policy makes expectations clear from Day 1, and backs them with processes.

4. Your HR team is doing IT’s job  

Too many HR teams are stuck managing spreadsheets, reminding people to return devices, and manually checking inventory. That’s not what you were hired to do. You need tools that take the admin burden off your plate so you can focus on people, not peripherals.

5. You’re risking compliance and reputation  

With more remote and hybrid teams, data security is non-negotiable. But without proper systems, you can’t tell who has what device, whether it's protected or if an offboarded staff still have access. Your policies should protect your people and your company.

The good news is that it doesn’t have to be chaotic.  

gamp for Business was designed with people teams in mind.

It gives HR and ops teams the tools to:

✅ Assign and track devices across departments

✅ Automate onboarding and offboarding handovers

✅ Flag device issues early

✅ Ensure compliance and documentation

✅ Collaborate with IT without dropping the ball

It’s structure, without spreadsheet stress.

You already manage people brilliantly, let gamp help manage what they use.

Check out business.getgamp.com and see how smoother processes start with smarter tools.